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Guidelines for Departments and Agencies Procuring Services from the Valuation Services and Allied Disciplines Panels
*A certified Valuer-General valuation may consist of:
Scope These guidelines apply to all dealings with a value of less than $250,000, except those affected by the Government’s Policy and Instructions on the purchase, compulsory acquisition, and sale of land administered by the Government Land Monitor. References This document refers to the following documents:
Definitions (VSP) – Valuation Services Panel (ADP) - Allied Disciplines Panel (VGV) – Valuer-General Victoria (GLM) – Government Land Monitor (VGPB) – Victorian Government Purchasing Board Actions When Departments have identified suitable properties available for disposal, purchase or compulsory acquisition they should determine the appropriate valuation requirements according to the Statement of Guidelines for the Valuer-General and Government Land Monitor Policy. It is recommended that quotations for valuation services be obtained from the list of VSP Valuers. However, it should be noted that purchase of a valuation from the VSP does not guarantee probity or independence of the valuation, or capability to deliver soundly based and timely valuation advice for every request. The current financial delegations of your Department will apply for the purchase of these services. These valuations will not be certified Valuer-General’s valuations. When appropriate, properties should be batched in groups by geographical locality to enable optimum cost effectiveness. Potential duplication of effort and cost overruns will be minimised through contingency planning. Tenders should be obtained for valuation services from the VSP, based on the current financial guidelines from the Victorian Government Purchasing Board (VGPB). When calling for quotes or tenders from valuation firms the Property Officer should ensure that:
Appointment of Valuer On receipt of the quotations the successful tenderer should be appointed. The quotations should be filed and the reasons for the successful tender should be documented. Acceptance of the quotation should be confirmed with the valuer in his letter of instruction. The agreed timeline, the agreed fee and instructions to carry out the valuation and any special conditions, qualifications or requirements should also be confirmed in writing. It is suggested that Valuer-General Victoria (VGV) Request for Valuation Form could be usefully adapted by Departments when instructing contract valuers, to assist with the valuation of the subject property, noting that it will not be a valuation for VGV but a valuation direct to your department. The valuer is required to warrant the confidentiality of all information obtained whilst undertaking the valuation assessment. The Property Officer should ensure that:
Valuation Specifications The contract valuer conducts a property inspection, inspects comparable sale properties, analyses data and prepares a report. The valuation specifications set out details required in the content of the valuation report. At least three (3) sales should be included with the report, with details of comparability with the subject property and valuation rationale. That is, some discussion as to how the valuation was arrived at, so the property officer has a clear understanding of the valuer’s basis of valuation. The property officer should read the valuation report to ensure that it complies with his/her original instructions. When agencies use members of the VSP direct, VGV cannot certify the valuations as meeting VGV standards for Quality and Accuracy. Conferences / Disputes Where a formal conference of valuers is requested by your department to resolve a valuation dispute, it will be chaired by the VGV Manager, Government Valuations, or nominated persons. Your department should request VGV to arrange and conduct a conference. Details of the matter in dispute should be provided and copies of both valuations should be provided to VGV prior to the conference, preferably with the conference instructions. The conference will be held in the most convenient location to minimise travelling and expenses for all parties. Following the conference, the Chairman will provide a written report to your department detailing the matters discussed and the result of any outcomes reached. A fee, on the basis of cost recovery, will be charged to your department by VGV for attendance at such a conference. Valuer-General Victoria – Request for Valuation Forms These forms may be used to request Valuer-General Certified Valuations. It is also suggested that the forms could be usefully modified for the request of non-certified valuations from the VSP. "Request for Valuation" and "Request for Rental Valuation" Forms This document was last reviewed on 23/05/2008.
© 2007 by the State of Victoria
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